UK travel: How to fill in a passenger locator form - what you need

If you're planning on travelling abroad, you need to make sure you're fully prepped for your trip.

This includes making sure you have all the details needed to fill in a passenger locator form.

You must usually complete a passenger locator form online before you arrive in the UK.

You can submit the form any time in the 48 hours before you arrive in the UK. It’s free to submit the form.

We use your sign-up to provide content in ways you’ve consented to and improve our understanding of you. This may include adverts from us and third parties based on our knowledge of you. More info

You’ll need to show your form when you check in to travel or board your plane, train or ferry to the UK.

You can also use the passenger locator form service to:

• set up an account to save your details if you travel frequently
• sign in to your account to edit and submit an unfinished form
• prove your vaccination status, if you’ve been fully vaccinated in the UK

Each adult must complete their own form.

You can include someone under 18 years old who is travelling with you on your form, if you are staying together at the same UK address.

What you’ll need to complete your form

To complete the form you’ll need:

• your email – you’ll need it to be able to log back into your form and to receive your QR code
• your phone number – we should be able to contact you on this number in the UK
• your passport details or the travel document you’ll use when you arrive at the UK border – you must use the same travel document for both arrival and departure
• your travel details, including times and dates
• the address where you will stay in the UK (if applicable)
• booking reference numbers for any COVID-19 tests you must take after arriving in the UK
• the invoice number for your quarantine hotel booking if you need one

On your passenger locator form, you will be asked whether you meet the vaccine eligibility criteria.

To be eligible, you must be fully vaccinated. This means that you have had a complete course of an approved vaccine at least 14 days before you arrive in the UK. The day you had your final dose does not count as one of the 14 days.

If you meet the criteria, you must bring proof of your eligibility with you during travel.

If you don’t meet the criteria, or select not to say, you will be required to self-isolate for 10 days and to purchase a Day 2 and 8 test.

After you complete the form

Download the form or select to receive it by email as a PDF. The form will include a QR code.

You can print this out or keep it on your phone.

You will be asked to show your QR code to your airline, ferry/cruise or rail operator before you board. You may also be asked to show it when you arrive in the UK.

Trouble completing the passenger locator form? Here are the contact details you need

You can call the passenger locator form helpline.

Calling from the UK

• Passenger locator form helpline
• Telephone: 0800 678 1767
• Monday to Friday, 9am to 5pm, GMT
• Calls are free of charge

Receive newsletters with the latest news, sport and what's on updates from the Liverpool ECHO by signing up here