Policies and Forms

The following policies and procedures provide the operating principles for Human Resources at The Ohio State University and supersede any prior policies. Each policy has a “Resources” section that provides contact information; related policies, forms, and publications; and other relevant information. HR documents should be maintained according to the HR Records Retention Schedule. Contact the Office of Human Resources with questions about policy content or how a policy applies to your specific department.

General

Policy 1.20, Personnel Records

• Download Policy (Minor Revision June 10, 2024)
• Policy Resources & FAQsEmail Policy
• Summary of June 2024 Revisions

Applies to: Faculty, staff, graduate associates and student employees

University Policies

• Institutional Data policy
• Public Records policy
• Privacy and Release of Student Education Records policy

Additional Guidance

• Family Educational Rights and Privacy Act (FERPA)
• Personnel Documents Classifications (for electronic personnel files)
• Ohio Public Records Act
• OSU General Records Retention Schedule
• Personnel File Setup
• Personnel Records Frequently Asked Questions
• Required Personnel Documents Classifications (for electronic personnel files)

Policy 1.25, Nepotism

• Download Policy (Revised April 29, 2024)
• Policy Resources & FAQsEmail Policy
• Summary of April 2024 Changes

Applies to: Faculty, staff, graduate associates, student employees and applicants

Resources

• Alternative Arrangement Agreement
• University Faculty Rule 3335-5-04
• Ohio Ethics Commission Nepotism Restrictions FAQs

Policy 1.40, Whistleblower Policy

• Download Policy (Edited May 23, 2022)
• Policy Resources & FAQsEmail Policy

Applies to: Faculty, Staff, Student Employees, Students, and Volunteers

Resources

• Ohio Auditor of State Special Investigations Unit
• Fraud Hotline at 866-372-8364, 88 E. Broad St., P.O. Box 1140, Columbus, OH 43215, fraudohio@ohioauditor.gov
• Ohio Whistleblower Protection Law
• University Anonymous Reporting Line
• University Health System Human Resources, 614-293-4988

Benefits and Services

Policy 2.30, Relocation Expenses

• Download Policy (Revised May 17, 2024)
• Policy Resources & FAQsEmail Policy
• Summary of May 2024 Changes

Applies to: Faculty and staff

Resources

Forms

Governance Documents

• Corrective Action and Involuntary Termination 8.15 policy
• Faculty Rule 3335-5-04
• U.S. General Services Administration (GSA)

Additional Guidance

• Relocation Allowance Reimbursement Standards
• Relocation Direct Bill Process
• Relocation Exception Request Job Aid
• Relocation in Offer Panel
• Staff Employment 4.20 policy
• Submitting Relocation Reimbursement Request Job Aid

Policy 2.40, Staff Severance Program

• Download Policy (Revised January 3, 2021)
• Policy Resources & FAQsEmail Policy
• Summary of January 2021 Changes

Applies to: Staff

Resources

Forms

Governance Documents

• Ohio Revised Code Chapter 124
• Reduction in Force-Classified Civil Service Staff 9.20 policy
• Reduction in Force-Unclassified Staff 9.15 policy
• Staff Employment 4.20 policy
• University Rules for the Classified Civil Service

Additional Guidance

• Frequently Asked Questions – Staff Severance Program
• Leaving University Employment
• Ohio Public Employees Retirement System (OPERS)
• Reduction in Force Employee Guide
• Reduction in Force Manager Guide
• State Teachers Retirement System of Ohio (STRS)

Policy 2.45, Transitional Work

• Download Policy (Edited January 22, 2021)
• Policy Resources & FAQsEmail Policy

Applies to: Staff and student employees. Grant-funded employees are not covered by this policy.

Resources

• Frequently Asked Questions – Transitional Work
• ADA Coordinator’s Office
• Office of Student Life, Disability Services
• Ohio Bureau of Workers’ Compensation